Bellefonte Historical & Cultural Association
Arts Administrator
Job Description

      The Arts Administrator is an independent contractor, working on a fee-for-service basis, providing administrative support for the activities of BHCA and its committees.  The activities of the Arts Administrator are coordinated through the Executive Committee.  The Arts Administrator's role in BHCA will be jointly reviewed by the Executive Committee and the Arts Administrator semiannually.

 Skills

 The successful candidate for the Arts Administrator contract should possess the following skills and knowledge:

·        Familiarity with cultural and artistic resources of the Bellefonte area

·        Strong oral and written communication skills

·        Computer skills including word processing and database (mailing list) management.  BHCA does not currently own a computer, so the administrator will use his/her own computer and printer.  BHCA will buy paper and ink.

 General Responsibilities and Their Time Frame

 1. Publicity

·        Develop and implement marketing of BHCA activities, in cooperation with the respective committees (Sunday Afternoon at the Library, Summer Sounds, Gallery at the Gamble Mill, Victorian Christmas Arts & Crafts Show, etc.).  This includes preparing bulk mailings.   Ongoing effort, peak activity August-October

·        Maintain current knowledge of and identify contacts for local and regional media outlets. Ongoing

·        Develop and implement efforts to increase local and regional awareness of and interest in BHCA  Long-term project

·        Ensure that BHCA website, www.bellefontearts.org, has current, accurate information.  The administrator is not, however, the webmaster.  Ongoing

 2. Fundraising

·        Print and dispatch each October the annual fundraising letter composed by the membership  Ongoing

·        Assist with other fundraising projects as requested.  Ongoing

 3. Administration

·        Assist all activities committees as needed.  Ongoing

·        Victorian Christmas Arts & Crafts Show: Oversee BHCA committee and provide onsite supervision at Arts & Crafts  Show.  AnnuaI

·        Be the "first contact" for BHCA by email at bhca@bellefontearts.org and by telephone.  Handle messages in a timely manner.  Ongoing

·        Maintain and update mailing list database (Excel spreadsheet) to support publicity and fundraising activities  Ongoing

·        Organize and maintain BHCA current and archival records   Ongoing

·        Collect mail twice weekly from BHCA Post Office Box 141, Bellefonte.  Bring items requiring action to the attention of the President.   Ongoing

·        Maintain supply of BHCA publicity and organizational materials at various community locations – Library, Borough building, Gamble Mill, Train Station, restaurants, etc.  Ongoing

7/24/2009