Bellefonte Historical and Cultural Association
Bellefonte, Pennsylvania
Minutes of Past Meetings
Minutes, October 15, 1999
Mark Van Horn, Acting Secretary
Present: Colina Jordan, Melady Kehm, Rob Gannon, Sue Jackson (Vice-president), Dave Eggler (Treasurer), Romayne Naylor (President), Sara Hopkins, Lisa Horlein (Arts Administrator), Colleen Pike-Blair, Mark Van Horn.
Locale: Colina's Home
Meeting called to order by Romayne at 8:12 PM
Minutes: Mark distributed the minutes from the September meeting. Colina made a motion to accept the minutes as written and Melady seconded. The minutes were approved.
Treasurer's Report: Dave E. handed out the financial report and said that there is not much to say. He said that the fiscal year is still young and we haven't spent much yet. He added that there is still an outstanding bill from Summer Sounds. Colina made and Sue seconded a motion to accept the treasurer's report. The report was accepted as written.
Arts Administrator: Lisa is finishing up her reports for the PCA. She said that she still has the Garver Fund application. She added that she has some publicity work for the BHCA Gallery at the Gamble Mill to work on and maybe for the Film Forum as well. With the time remaining, she will be organizing for the next Administrator to take over. She added that she hopes to continues to attend BHCA meetings afterwards. Romayne then read a BHCA letter to Lisa regretfully accepting her resignation. Melady said that the search committee is currently working on finding a replacement. .
BHCA Gallery at the Gamble Mill: No Report. Lisa gave Dave two artists applications at the meeting.
Old House Fair: No Report
Summer Sounds: No report
Film Forum: Romayne said she spoke to Helen and that this year's theme is "Impact: Small Towns in Crisis" and has tentative dates for three films. The dates are November 4, 11 and 18.
Library Concerts: No Report
Victorian Christmas: Mark reported that True sent the vendor applications out. He also explained his plan for a reusable street map of vendor locations.
Garden Club: No Report
Local Government Grant: No report
Building Lighting: No Report
Old Business:
- Romayne passed around an ad that appeared in the October 10 CDT for the Bellefonte American Songbook. Sara said that there is also a story on the CDT Weekender. Romayne added that there is still a need for food for the reception afterwards. Flyers have been distributed at many outlets, and 60 people are anticipated to attend.
- Romayne asked if there is any progress on the fundraising letter for Thanksgiving. She said she has some ideas for whomever is going to do the letter. Colina said she'd take care of it.
- Colina discussed the dues issue and said that if you donate funds, you are automatically a BHCA member. She added that there should be a line asking if the member is interested in attending meetings and/or working on a committee. Colina said that there is need for a Membership Chair person, or Volunteer Coordinator, as Sara called it. Colina will follow up in January be contacting potential volunteers. Dave mentioned that the by-laws state that anyone who gives five dollars is automatically a member. Then a large, mostly unresolved discussion began concerning the definition member, how to get members, dues and donations.
New Business:
- Romayne talked to Mrs. Brown about the Centre County Bicentennial calendar. It has not been printed yet but if we want to include anything in the calendar, it needs to be faxed in to her over the weekend.
- Leadership Centre County asked for 40 copies of a BHCA brochure by October 28.
- Romayne asked Ralph Stewart if anything is planned for the opening of the High St. bridge and he said that there is nothing yet.
- Next meeting November 19 at Peter's home (maybe).
Adjournment: Dave made a motion to adjourn and Sara seconded. The meeting was adjourned at 9:52 PM
BHCA Financial Report
October 15, 1999
|
|
9/16/99- |
7/1/99- |
1999-2000 |
|
|
10/15/99 |
10/15/99 |
FY Budget |
|
INCOME Dues |
10 |
40 |
170 |
|
Interest |
0 |
8 |
590 |
|
Other Administration |
0 |
0 |
2,000 |
|
Film Forum |
986 |
986 |
1,675 |
|
General fundraising |
10 |
125 |
2,700 |
|
Gallery at Gamble Mill |
0 |
1,344 |
1,400 |
|
Garden Club |
0 |
681 |
300 |
|
Library Concerts |
0 |
0 |
0 |
|
Old House Fair |
0 |
0 |
1,070 |
|
Summer Sounds |
0 |
823 |
2,000 |
|
Talleyrand Park |
0 |
0 |
0 |
|
Victorian Christmas |
0 |
0 |
4,100 |
|
Other projects |
0 |
9_ |
290 |
|
TOTAL |
1,006 |
4,016 |
16,195 |
|
EXPENSES Administration |
483 |
1,540 |
5,850 |
|
Film Forum |
0 |
0 |
2,475 |
|
General fundraising |
0 |
0 |
460 |
|
Gallery at Gamble Mill |
84 |
301 |
2,075 |
|
Garden Club |
245 |
308 |
300 |
|
Library Concerts |
0 |
0 |
0 |
|
Old House Fair |
0 |
0 |
1,070 |
|
Summer Sounds |
0 |
709 |
1,380 |
|
Talleyrand Park |
0 |
0 |
0 |
|
Victorian Christmas |
143 |
143 |
2,395 |
|
Other projects |
0 |
0 |
290 |
|
TOTAL |
955 |
3,001 |
16,195 |
|
ASSETS 10/15/99 |
|
|
|
Checking |
190 |
|
|
General savings |
3,295 |
|
|
ivTiLi Fund |
5,582 |
Need to collect check from Garver Fund for |
|
Talleyrand Park savings |
1,601 |
Summer Sounds |
|
Garden Club savings |
1,544 |
|
|
CD's |
12,000 |
Need to revise 1999/2000 budget in light of |
|
TOTAL |
24,212 |
PCA cutback |
Submitted: David H. Eggler, Treas.