Bellefonte Historical and Cultural Association
Bellefonte, Pennsylvania
Minutes of Past Meetings

 

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Minutes for Friday, September 20, 2002
At the home of Colina Jordan

 

Attending: Gay Dunne, Jim Dunne, Dave Eggler (Treasurer), Colina Jordan, Sharon McCarthy, Romayne Naylor (President), Colleen Pike Blair (Secretary), Sam Totor (Arts Administrator), Mark Van Horn.

 

The meeting opened at 8:10 p.m.

 

Minutes: The minutes from the June meeting were reviewed; Sharon made a motion to approve. Gay seconded; motion carried. Colleen thanked Sam for preparing the minutes and announcements for May and June.

 

Treasurer's Report: Dave noted a loss of ~$1,528 for 2001-2002. We discussed the current rate for our CD compared with that of a money market account. We also discussed the pattern of sales out of the Gallery at the Gamble Mill: usually, sales improve whenever there is a group show. Dave distributed a letter of appreciation from Jane Lee Yare (who recently participated in a show at the Gamble Mill); the letter was accompanied by a payment of commission due. Dave suggested that we recommend to artists and buyers a slightly modified method of payment. If the purchaser were to submit the commission directly to BHCA, it could be classified as a charitable donation and BHCA would receive commissions in a timely manner. Gay moved to approve the Treasurer's report. Sam seconded; motion carried.

 

Arts Administrator's Report: Sam distributed correspondence.

 

A new local theatre group, Tempest Productions, will present their first performance on Saturday, September 28 from 3:00-4:30 p.m. at the YMCA in Bellefonte. Admission is free and families are encouraged to attend: in addition to the performance of Alice's Tea Party, children will be able to engage in interactive work with cast members. Tempest Productions is a Local Government Grant recipient.

 

The PCA notified BHCA of recent legislation requiring BHCA to apply for funding from its regional entity, Pa Rural Alliance. The next deadline (for 2003-2004) is March 1, 2003. We discussed the ramifications of this change: whether it might mean fewer available funds; whether we might enjoy more personalized contact with the disbursing agency.

 

Sam distributed a letter of introduction from Artists' Database (ADB), describing available services and seeking participants/clients. The Bellefonte Intervalley Chamber of Commerce sent BHCA a letter advising us of the new members to its Board of Directors, as well as a Director's Report.

 

BHCA received a gift certificate for $25 from Bellefonte Computers.

 

Standing Committee Reports

 

Gallery at the Gamble Mill:

Postcards: We reviewed a request for color postcards (printed by Modern Postcards): the cost would be double the rate currently charged by Grove Printing. We discussed two main concerns: getting the necessary images in time to use Modern Postcards, and the role of BHCA in providing this announcement service to artists.

 

Dave read a letter from Jeanne, requesting that BHCA reduce the number of shows to four per year. Sam then read a letter from Susan Nicholas Gephart, expressing her gratitude and her passion for the work of the Gallery committee, but also announcing her resignation as chair of the committee (effective January 2003). We discussed the role of the chair, and how to meet this upcoming change. We also discussed alternate sites for the Gallery. Sharon reported that the Gallery committee has prepared the groundwork for the 2003 season; she added that she does not believe artists will find it difficult to commit to a longer running show (if we choose to reduce the total number of shows per season). She recommended we consider partnering with the Art Alliance: this would give the Art Alliance additional exhibition space, and would enhance our access to new and established local artists. The Gallery committee has a meeting planned for October; they will review the role of the chair and continue to prepare the 2003 schedule.

 

Old House Fair: Romayne will provide Colina with information from past Old House Fairs, to help Colina develop a profile of whom she can enlist.

 

Summer Sounds: JoAnne Knupp submitted a report via email to Romayne. The 2002 season was quite successful; attendance figures ranged from 185-390. JoAnne will continue as chair of this committee for the 2003 season.

 

Film Forum: Gay distributed a selection of laminated advertisements that were on

display during the recent Film Forum show. Entitled "Selling Eve Short", the program consisted of two films: Killing Us Softly III, and Beyond Killing Us Softly; followed by a panel discussion. As in previous years, the program was free and took place in the Adam & Art Gallery. Thirty-seven people attended; $37 in donations were collected. Gay reported that the panel discussion was good. We discussed the merits of holding the Film Forum in the spring, before PSU students leave the area.

Library Concerts: The new season's lineup has been finalized:

 

November 3, 2002††††††††††††††††† Lyon Family Chamber Ensemble

November 24, 2002††††††††††††††† Penn State Mallet Ensemble

February 16, 2003†††††††††††††††††† Simple Gifts

March 23, 2003†††††††††††††††††††††† Easterly Chamber Ensemble

April 27, 2003†††††††††††††††††††††††† Victorian Brass

May 11, 2003††††††††††††††††††††††††† Susan Boardman, Lyric Soprano and Elena Pancenko, piano

Victorian Christmas Arts and Crafts Show: Mark reported for True. The renovations being made to the YMCA building will result in a significant loss of space (the entire "back room"; possibly 8 vendors) and loss of kitchen access as well. We discussed the availability of the Bakery annex, the Bakery kitchen, and other "vacancies du jour" (to quote Monsieur Van Horn).

 

Local Government Grant: No report.

 

Old Business

 

Brochure: Sam applied to CCCF for funding to cover the printing of the new brochure. We will know by early October regarding funding; by this time the design will be complete.

 

Community Website (www.bellefonte.com): BHCA will update its own information directly. Events will be automatically removed from the calendar as they occur.

 

Talleyrand Bench Project: Anne Hartford was successful in achieving full funding for

this project. Supporters include: CCCF (both the general fund and an anonymous private donor); Talleyrand Park Committee; Community Development Block Grant; HBI. †The timeline for purchase and installation of the fifty benches has not been confirmed.

 

New Business

 

Arts Administrator Salary Raise: Romayne announced the recent raise in Sam's salary; BHCA thanks Sam for his consistently conscientious, excellent work.

 

Victorian Christmas Walking Tours: We discussed who might be available to conduct Walking Tours this Christmas; the Chamber of Commerce would like confirmation on how many will be offered. It was agreed that BHCA will offer two tours, at no cost to the public: one on Saturday, December 14, and a second tour on Sunday, December 15. Colina will ask the usual suspects if they'd be interested in conducting a tour; Sam will get the schedule to the Chamber of Commerce.

Other:

 

Annual Giving 2002-2003: Romayne will write this year's Annual Giving letter. If the new brochure is ready in time (by early November), we'll include it in the mailing.

 

Renewal of BHCA membership in the Bellefonte Intervalley Chamber of Commerce: Gay moved that BHCA renew its annual membership. Colina seconded; motion carried.

 

BHCA website: Mark recommended BHCA consider adding an automatic donation feature ("PayPal") to the website. No one was opposed to the idea; Mark will contact Rob Gannon to discuss details.

 

New Computer: Sam moved that BHCA purchase a new computer. Colleen seconded. We discussed the age and performance of the computer currently used by Sam, as well as the general cost of a worthy replacement. The motion was approved: Dave, Mark and Sam will work together to determine what model would serve best.

 

Current Events

 

Match Factory Tour: There will be a guided tour of the Match Factory on Friday, October 11, 2002. The tour will begin at 3:30 p.m. at the loading dock.

 

Historical Marker Dedication: A new historical marker honoring Anna Wagner Keichline will be dedicated on Saturday, October 12, 2002. The ceremony will begin at 12 p.m. in front of the Plaza Theatre.

 

Festival of Governors: Festival dates are October 26-27. Any BHCA members who can share ghost stories specific to Curtin Street are invited to send the stories to Romayne; they'll be used on the Lamplighter Tours.

 

Next Meeting: The next meeting will be held on Friday, October 19th. Location TBA. Jim moved to adjourn the meeting. Sharon seconded; we closed at 10:15 p.m.

BHCA Financial Report

September 19, 2002

 

 

7/1/99-6/30/00

7/1/00-6/30/01

7/1/01-6/30/02

7/1/02-9/19/02

2002-2003

FY Budget

INCOME

 

 

 

 

 

  Interest

1,140

1,335

192

7

1,000

  Other Administration

3,027

2,987

2,341

0

2,987

  Film Forum

1,214

0

175

0

0

  General fundraising

3,295

2,805

2,765

0

3,000

  Gallery at Gamble Mill

1,508

888

2,436

1,150

1,900

  LGG Administration

0

0

0

0

0

  Old House Fair

0

0

0

0

0

  Summer Sounds

2,323

1,187

2,778

1,084

2,000

  Victorian Christmas

5,332

4,689

4,445

0

4,450

  Other projects

_9_

_37_

_65_

_0_

50

  TOTAL

17,847

13,927

15,197

2,241

15,387

 

 

 

 

 

 

EXPENSES

 

 

 

 

 

  Administration

4,651

5,872

6,215

1,241

6,600

  Film Forum

1,602

37

849

450

900

  General fundraising

103

165

128

0

200

  Gallery at Gamble Mill

2,603

2,748

3,193

524

2,800

  25th Anniversary

n.a.

n.a.

775

n.a.

n.a.

  LGG Administration

1,603

1,314

602

0

1,000

  Old House Fair

0

0

0

0

0

  Summer Sounds

1,757

1,425

2,315

863

1,400

  Victorian Christmas

3,055

2,711

2,649

0

2,700

  Other projects

101

_21_

_0_

_0_

100

  TOTAL

15,473

14,292

16,725

3,079

15,700

                                                           

ASSETS 9/19/02                                            

   Checking                                    855                 We ended up with a slight overall loss for the

   General savings                           798                  2000-2001 FY and $1,528 loss for the

   Talleyrand Park savings           4,117                  2001-2002 FY.  The latter number would be

   Garden Club savings                2,382                  less if our CD had matured within the FY.

   D.Gannon savings                       325            

   MM Fund                               6,091           

   CDís                                     12,000            

   TOTAL                                 26,568

                                                         

Submitted: David H. Eggler, Treas.