Bellefonte Historical and Cultural Association
Bellefonte, Pennsylvania
Minutes of Past Meetings
Minutes for Friday, September 20, 2002
At the home of Colina Jordan
Attending: Gay Dunne, Jim Dunne, Dave Eggler (Treasurer), Colina Jordan, Sharon McCarthy, Romayne Naylor (President), Colleen Pike Blair (Secretary), Sam Totor (Arts Administrator), Mark Van Horn.
The meeting opened at 8:10 p.m.
Minutes: The minutes from the June meeting were reviewed; Sharon made a motion to approve. Gay seconded; motion carried. Colleen thanked Sam for preparing the minutes and announcements for May and June.
Treasurer's Report: Dave noted a loss of ~$1,528 for 2001-2002. We discussed the current rate for our CD compared with that of a money market account. We also discussed the pattern of sales out of the Gallery at the Gamble Mill: usually, sales improve whenever there is a group show. Dave distributed a letter of appreciation from Jane Lee Yare (who recently participated in a show at the Gamble Mill); the letter was accompanied by a payment of commission due. Dave suggested that we recommend to artists and buyers a slightly modified method of payment. If the purchaser were to submit the commission directly to BHCA, it could be classified as a charitable donation and BHCA would receive commissions in a timely manner. Gay moved to approve the Treasurer's report. Sam seconded; motion carried.
Arts Administrator's Report: Sam distributed correspondence.
A new local theatre group, Tempest Productions, will present their first performance on Saturday, September 28 from 3:00-4:30 p.m. at the YMCA in Bellefonte. Admission is free and families are encouraged to attend: in addition to the performance of Alice's Tea Party, children will be able to engage in interactive work with cast members. Tempest Productions is a Local Government Grant recipient.
The PCA notified BHCA of recent legislation requiring BHCA to apply for funding from its regional entity, Pa Rural Alliance. The next deadline (for 2003-2004) is March 1, 2003. We discussed the ramifications of this change: whether it might mean fewer available funds; whether we might enjoy more personalized contact with the disbursing agency.
Sam distributed a letter of introduction from Artists' Database (ADB), describing available services and seeking participants/clients. The Bellefonte Intervalley Chamber of Commerce sent BHCA a letter advising us of the new members to its Board of Directors, as well as a Director's Report.
BHCA received a gift certificate for $25 from Bellefonte Computers.
Standing Committee Reports
Gallery at the Gamble Mill:
Postcards: We reviewed a request for color postcards (printed by Modern Postcards): the cost would be double the rate currently charged by Grove Printing. We discussed two main concerns: getting the necessary images in time to use Modern Postcards, and the role of BHCA in providing this announcement service to artists.
Dave read a letter from Jeanne, requesting that BHCA reduce the number of shows to four per year. Sam then read a letter from Susan Nicholas Gephart, expressing her gratitude and her passion for the work of the Gallery committee, but also announcing her resignation as chair of the committee (effective January 2003). We discussed the role of the chair, and how to meet this upcoming change. We also discussed alternate sites for the Gallery. Sharon reported that the Gallery committee has prepared the groundwork for the 2003 season; she added that she does not believe artists will find it difficult to commit to a longer running show (if we choose to reduce the total number of shows per season). She recommended we consider partnering with the Art Alliance: this would give the Art Alliance additional exhibition space, and would enhance our access to new and established local artists. The Gallery committee has a meeting planned for October; they will review the role of the chair and continue to prepare the 2003 schedule.
Old House Fair: Romayne will provide Colina with information from past Old House Fairs, to help Colina develop a profile of whom she can enlist.
Summer Sounds: JoAnne Knupp submitted a report via email to Romayne. The 2002 season was quite successful; attendance figures ranged from 185-390. JoAnne will continue as chair of this committee for the 2003 season.
Film Forum: Gay distributed a selection of laminated advertisements that were on
display during the recent Film Forum show. Entitled "Selling Eve Short", the program consisted of two films: Killing Us Softly III, and Beyond Killing Us Softly; followed by a panel discussion. As in previous years, the program was free and took place in the Adam & Art Gallery. Thirty-seven people attended; $37 in donations were collected. Gay reported that the panel discussion was good. We discussed the merits of holding the Film Forum in the spring, before PSU students leave the area.
Library Concerts: The new season's lineup has been finalized:
November 3, 2002 Lyon Family Chamber Ensemble
November 24, 2002 Penn State Mallet Ensemble
February 16, 2003 Simple Gifts
March 23, 2003 Easterly Chamber Ensemble
April 27, 2003 Victorian Brass
May 11, 2003 Susan Boardman, Lyric Soprano and Elena Pancenko, piano
Victorian Christmas Arts and Crafts Show: Mark reported for True. The renovations being made to the YMCA building will result in a significant loss of space (the entire "back room"; possibly 8 vendors) and loss of kitchen access as well. We discussed the availability of the Bakery annex, the Bakery kitchen, and other "vacancies du jour" (to quote Monsieur Van Horn).
Local Government Grant: No report.
Old Business
Brochure: Sam applied to CCCF for funding to cover the printing of the new brochure. We will know by early October regarding funding; by this time the design will be complete.
Community Website (www.bellefonte.com): BHCA will update its own information directly. Events will be automatically removed from the calendar as they occur.
Talleyrand Bench Project: Anne Hartford was successful in achieving full funding for
this project. Supporters include: CCCF (both the general fund and an anonymous private donor); Talleyrand Park Committee; Community Development Block Grant; HBI. The timeline for purchase and installation of the fifty benches has not been confirmed.
New Business
Arts Administrator Salary Raise: Romayne announced the recent raise in Sam's salary; BHCA thanks Sam for his consistently conscientious, excellent work.
Victorian Christmas Walking Tours: We discussed who might be available to conduct Walking Tours this Christmas; the Chamber of Commerce would like confirmation on how many will be offered. It was agreed that BHCA will offer two tours, at no cost to the public: one on Saturday, December 14, and a second tour on Sunday, December 15. Colina will ask the usual suspects if they'd be interested in conducting a tour; Sam will get the schedule to the Chamber of Commerce.
Other:
Annual Giving 2002-2003: Romayne will write this year's Annual Giving letter. If the new brochure is ready in time (by early November), we'll include it in the mailing.
Renewal of BHCA membership in the Bellefonte Intervalley Chamber of Commerce: Gay moved that BHCA renew its annual membership. Colina seconded; motion carried.
BHCA website: Mark recommended BHCA consider adding an automatic donation feature ("PayPal") to the website. No one was opposed to the idea; Mark will contact Rob Gannon to discuss details.
New Computer: Sam moved that BHCA purchase a new computer. Colleen seconded. We discussed the age and performance of the computer currently used by Sam, as well as the general cost of a worthy replacement. The motion was approved: Dave, Mark and Sam will work together to determine what model would serve best.
Current Events
Match Factory Tour: There will be a guided tour of the Match Factory on Friday, October 11, 2002. The tour will begin at 3:30 p.m. at the loading dock.
Historical Marker Dedication: A new historical marker honoring Anna Wagner Keichline will be dedicated on Saturday, October 12, 2002. The ceremony will begin at 12 p.m. in front of the Plaza Theatre.
Festival of Governors: Festival dates are October 26-27. Any BHCA members who can share ghost stories specific to Curtin Street are invited to send the stories to Romayne; they'll be used on the Lamplighter Tours.
Next Meeting: The next meeting will be held on Friday, October 19th. Location TBA. Jim moved to adjourn the meeting. Sharon seconded; we closed at 10:15 p.m.
BHCA Financial Report
September 19, 2002
|
|
7/1/99-6/30/00 |
7/1/00-6/30/01 |
7/1/01-6/30/02 |
7/1/02-9/19/02 |
2002-2003 FY Budget |
INCOME |
|
|
|
|
|
|
Interest |
1,140 |
1,335 |
192 |
7 |
1,000 |
|
Other Administration |
3,027 |
2,987 |
2,341 |
0 |
2,987 |
|
Film Forum |
1,214 |
0 |
175 |
0 |
0 |
|
General fundraising |
3,295 |
2,805 |
2,765 |
0 |
3,000 |
|
Gallery at Gamble Mill |
1,508 |
888 |
2,436 |
1,150 |
1,900 |
|
LGG Administration |
0 |
0 |
0 |
0 |
0 |
|
Old House Fair |
0 |
0 |
0 |
0 |
0 |
|
Summer Sounds |
2,323 |
1,187 |
2,778 |
1,084 |
2,000 |
|
Victorian Christmas |
5,332 |
4,689 |
4,445 |
0 |
4,450 |
|
Other projects |
_9_ |
_37_ |
_65_ |
_0_ |
50 |
|
TOTAL |
17,847 |
13,927 |
15,197 |
2,241 |
15,387 |
|
|
|
|
|
|
|
|
EXPENSES |
|
|
|
|
|
|
Administration |
4,651 |
5,872 |
6,215 |
1,241 |
6,600 |
|
Film Forum |
1,602 |
37 |
849 |
450 |
900 |
|
General fundraising |
103 |
165 |
128 |
0 |
200 |
|
Gallery at Gamble Mill |
2,603 |
2,748 |
3,193 |
524 |
2,800 |
|
25th Anniversary |
n.a. |
n.a. |
775 |
n.a. |
n.a. |
|
LGG Administration |
1,603 |
1,314 |
602 |
0 |
1,000 |
|
Old House Fair |
0 |
0 |
0 |
0 |
0 |
|
Summer Sounds |
1,757 |
1,425 |
2,315 |
863 |
1,400 |
|
Victorian Christmas |
3,055 |
2,711 |
2,649 |
0 |
2,700 |
|
Other projects |
101 |
_21_ |
_0_ |
_0_ |
100 |
|
TOTAL |
15,473 |
14,292 |
16,725 |
3,079 |
15,700 |
ASSETS 9/19/02
Checking 855 We ended up with a slight overall loss for the
General savings 798 2000-2001 FY and $1,528 loss for the
Talleyrand Park savings 4,117 2001-2002 FY. The latter number would be
Garden Club savings 2,382 less if our CD had matured within the FY.
D.Gannon savings 325
MM Fund 6,091
CD’s 12,000
TOTAL 26,568
Submitted: David H. Eggler, Treas.