Bellefonte Historical and Cultural Association
Bellefonte, Pennsylvania
Minutes of Past Meetings

 

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Minutes for November 6, 2003
Centre County Historical Library & Museum

 

Attending: Jim Dunne, Gay Dunne, Dave Eggler (Treasurer), Buzz Evers, Melady Kehm, Romayne Naylor (President), Colleen Pike Blair (Secretary), Sam Totor (Arts Administrator). Special guest: Xavier Totor.

 

The meeting was convened at 7:10 p.m. The September minutes were approved.

Treasurer's Report: We reviewed the November financial report. Dave noted that BHCA has lost money every year for the last three years. We noted his prediction that this budget drain, if left unaddressed, will effectively shut down our programs within three years.

 

Arts Administrator's Report: Sam distributed correspondence; the remainder of his report is contained within business items to follow.

 

Committee Reports:

 

BHCA Gallery at the Gamble Mill:

One painting has been sold from the latest show. Suggestions for the January show are in the works; a lot of thought has been put towards developing a two-man show featuring Billy Mills and Rob Gannon ("First Person Plural: Preserving Our Heritage Through the Eyes of Billy Mills and Rob Gannon"). Another project this committee will be reviewing is an exhibit of current work by Bellefonte public school students. Buzz identified the need for funding to redesign the hanging system in the gallery, as this is becoming a liability and safety concern.

 

Old House Fair: No report.

 

Summer Sounds: An application to the Garver Fund is in progress.

Film Forum: No report.

Sunday Afternoons at the Library:

Regarding a question about the disbursement of funds, we agreed that Dave should ask aim for clarification on the performers' stipend.

 

Victorian Christmas Arts and Crafts Show: One walking tour has been scheduled (December 13 at 1:00 p.m.}. Approximately 36 vendors are confirmed so far, and space in the Bakery annex has been secured at the last minute. As the annex space is never a sure thing but the number of vendors seems consistently strong, the committee plans to look into alternate locations that might facilitate planning for next year's show.

Local Government Grants: No report.

 

Corporate Sponsors: The final draft of a letter seeking sponsorship is almost complete. We looked at an example of a certificate of participation for donors.

 

Old Business:

 

a. Webpage: The information is outdated and needs to be updated or deleted. The Community Events Calendar has been updated; just a reminder to all that this is available for posting announcements about BHCA events.

 

b. BHCA Christmas Party: The party for this year has been cancelled. A donor recognition party was shitted to the agenda for our next meeting.

 

New Business:

 

a. Sam distributed a journal that was sent to BHCA, "The Chronicle of the Early American Industries Association". The journal contains an article detailing the history of building materials unique to Bellefonte. Sam and Romayne will see that copies are made of the article that can be distributed to interested members; a copy of the Chronicle will be kept in the Pennsylvania Room.

 

b. BHCA Victorian Christmas Raffle: Kitty distributed a list of items to be raffled. The drawing will be held on Sunday, December 14 at 3:00 p.m. at the Arts & Crafts Show.

 

c. Fundraising letter: Sam is developing the annual letter and plans to complete it for mailing before Thanksgiving.

 

d. A memorial service for Rob Gannon will be held on Sunday, November 16 at 3:00 p.m. at State College Friends Meeting. Contributions dedicated to Rob can be made to BHCA, HBI, the Bellefonte Museum for Centre County, or to the charity of the donor's choice.

 

Next meeting:

'The next meeting of BHCA will be held on Thursday, January 8 at 7:00 p.m. at the library (Pennsylvania Room).

 

Adjournment: At 8:45 Jim moved that we adjourn tonight's meeting. Sam seconded; motion carried.

 

BHCA Financial Report

November 4, 2003

 

 

7/1/00-6/30/01

7/1/01-6/30/02

7/1/02-6/30/03

7/1/03-11/4/03

2003-2004

FY Budget

INCOME

 

 

 

 

 

  Interest

1,335

192

584

290

500

  Other Administration

2,987

2,341

3,094

0

2,685

  Film Forum

0

175

37

77

70

  General fundraising

2,805

2,765

2,085

50

2,400

  Gallery at Gamble Mill

888

2,436

1,713

1,040

2,000

  LGG Administration

0

0

0

0

0

  Old House Fair

0

0

0

0

0

  Summer Sounds

1,187

2,778

1,198

726

2,000

  Victorian Christmas

4,689

4,445

3,670

0

3,670

  Other projects

_37_

_65_

_40_

_0_

50

  TOTAL

13,927

15,197

12,421

2,183

13,375

 

 

 

 

 

 

EXPENSES

 

 

 

 

 

  Administration

5,872

6,215

8,546

2,290

7,085

  Film Forum

37

849

963

1,121

1,000

  General fundraising

165

128

237

0

255

  Gallery at Gamble Mill

2,748

3,193

2,139

513

2,275

  25th Anniversary

n.a.

775

n.a.

n.a.

n.a.

  LGG Administration

1,314

602

680

145

715

  Library Concerts

0

0

0

250

0

  Old House Fair

0

0

0

0

0

  Summer Sounds

1,425

2,315

1,978

654

1,955

  Victorian Christmas

2,711

2,649

2,280

0

2,320

  Other projects

_21_

_0_

_0_

_0_

120

  TOTAL

14,292

16,725

16,822

4,973

15,725

                                                           

ASSETS 11/4/2003                                        

   Checking                                 6,902            General BHCA            13,714

   Savings                                       628            Garden Club                  1,377

   MM Fund                               3,179            Talleyrand Park              1,618   

   CDís                                       6,000             TOTAL                       16,709

   TOTAL                                 16,709

                                                         

Submitted: David H. Eggler, Treas.     

 

These numbers do not show that Talleyrand Park Committee took in $14,250 from grants and spent $16,750 for the TP iron bench project in 2002-03.  If the General BHCA budget has three more years like 2002-03, however, BHCA will be out of business in three years.