Bellefonte Historical and Cultural Association
Bellefonte, Pennsylvania
Minutes of Past Meetings

 

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Minutes Friday, October 8, 2010

 

Location:  Home of Gay & Jim Dunne, 222 N. Allegheny St., Bellefonte

 

Attendance:  JoAnn Knupp (President), Dave Eggler (Treasurer), Dick Knupp, True Fisher, Ann Stitzer, Gay & Jim Dunne (Secretary), Mary McMurtrie (Arts Administrator)

 

Minutes (5/21/10): Dave Eggler and Laura Goss were present at the 5/21/10 meeting.  Minutes approved as amended (Gay, Jim).

 

Treasurerís Report (Eggler, below): The Garver Fund did not award Summer Sounds a grant for 2010-2011.  They told us to apply again next year.   Summer Sounds lost ~$900 for the calendar year.  We earned $204 from the Barnes & Noble Bookfair on June 25-27.  We received $1154 from PCA for the Arts Administrator, down from the previous year..  Dave suggested Vanguard Bond Funds as a repository for some of our investment funds based in part on the low interest rate of our savings and CD investments..  The treasurerís request to examine alternate investments was approved with the suggestion to review the situation in January when the investments mature (True, Ann).  The Treasurerís report was approved (Gay, Mary).

 

Sunday Afternoons at the Library (SAL) (J. Dunne): Jim presented a budget for the 2010-11 season and requested funding from BHCA.  A donation of $1000 will be made to cover part of the costs.

 

Publicity                                                            $736

            CDT -                                          $350

            Postcards , Fall & Spring -           $200

            Bulk Mail                                     $186

Performers                                                        $1300

Library Staff                                                        $160

Piano Maintenance                                                $40

 

Total Expenses                                                             $2236

Donation                                                           $1000

 

BHCA Expense                                                             $1236

 

After discussion, a motion to approve the SAL proposal was accepted (Dave, True)

The first concert will be the Nittany Wind Quintet on Nov. 7 @ 2:30 PM in the Library.      

 

Gallery at the Gamble Mill (J. Dunne): The Carol Goldberg Retrospective , September 18 - December 17, had an opening reception September 28.  It was well attended.

 

Summer Sounds (Joann): Only one of the 2 rock bands scheduled actually performed this summer.  The committee is not inclined to consider that music form next year for Summer Sounds.  They suggested a chairperson to arrange future rock concerts independent from Summer Sounds, but sponsored by BHCA.  Organization for next summer will begin in February.

 

Victorian Christmas: Sally Houserís proposal for this year included expanding the Arts & Crafts Show to the Middle School, and including non-profits & church groups at that venue at no cost.  The general feeling was that there would not be enough vendors to completely fill the Y and the Elementary School gym.  The Elementary School has a handicapped entrance that will be made available, which should aid access to the gym for vendors and the public.  BHCA has agreed to provide our mailing labels to HBI for invitations to a fund raising gala to be held at the Match Factory as part of Victorian Christmas.  Jim will supply the labels.  A motion to fulfil that request was approved (Jim, Dave).

 

HBI will have a 2 page advertisement in the Centre County Visitors Bureau Visitors Guide.  BHCA will have an 1/8 page section.  The cost of the ad is covered by a CCVB grant to HBI.

 

The HBI Fall Festival will be held in Talleyrand Park on Oct. 24, 1-4 PM.  BHCA will have a table manned by BHCA volunteers (Joann, True, Ann Stitzer). 

 

The annual Donation Letter will be written by Dave and illustrated by Jim to ideally be mailed by late October.  Mary suggested local companies such as Restek, Supelco, and banks be included.

 

Joann suggested fund raising ideas: House tours; trolley rides; garage sale which would exclude clothing and consist of antiques & collectibles as much as possilbe.   We would need a storage area.  We need to get more people involved.

 

 Next Meeting: Friday, November 12, 7 PM,  at the Knupp home,

441 N. Spring St., Bellefonte

 

Respectfully submitted,  

James Dunne, secretary
 

BHCA Financial Report

October 8, 2010

 

 

7/1/07-

6/30/2008

7/1/08-

6/30/2009

7/1/09-

6/30/2010

7/1/10-

10/8/2010

2010-2011

FY Budget

INCOME

 

 

 

 

 

  Interest

1,157

611

12

0

400

  Dues

40

0

0

0

0

  Other administration

2,410

1,837

1,416

0

1,154

  General fundraising

2,391

1,580

3,245

329

3,500

  Gallery at Gamble Mill

60

1,838

1,600

0

200

  Garman Project

635

10,514

0

0

0

  LGG Administration

0

0

0

0

0

  Library Concerts

0

0

9

0

1,050

  Big Bands

0

0

2,425

0

0

  Summer Sounds

2,821

2,952

3,378

1,148

1,500

  Victorian Christmas

5,125

4,425

4,550

0

4,500

  Talleyrand Park Comm

595

2,115

0

0

0

  Other projects

_0_

_0_

_390_

__0__

__50__

  TOTAL

15,234

25,872

17,025

1,477

10,854

 

 

 

 

 

 

EXPENSES

 

 

 

 

 

  Administration

7,694

7,461

5,927

1,205

5,200

  General fundraising

168

112

281

0

250

  Gallery at Gamble Mill

1,888

1,760

1,185

388

1,300

  Garman Project

0

11,149

0

0

0

  LGG Administration

170

0

0

0

0

  Library Concerts

231

395

0

0

2,236

  Big Bands

0

0

4,900

0

0

  Summer Sounds

2,814

2,171

2,450

1,500

2,400

  Victorian Christmas

3,151

2,830

2,600

100

2,600

  Talleyrand Park Comm

20,000

1,390

434

0

0

  Other projects

_0_

_50_

_77_

_0_

__50__

  TOTAL

36,116

27,318

17,854

3,193

14,036

                                                           

ASSETS 10/8/2010                                       

   Checking                                 5,112             General BHCA             13,252

   Savings                                          0              Gannon Fund                  1,731          

   MM Fund                               8,089            Talleyrand Park                4,461  

   Post Office Fund                        305             Perform Arts Fund          2,062

   CDís                                       8,000             TOTAL                        21,506

   TOTAL                                 21,506            

                                                                       

Submitted: David H. Eggler, Treasurer

 

Notes: (1) Summer Sounds 2010 had income of $1477 and expenses of $2350.  (2) Barnes & Noble promotion had income of $204. (3) Most of our funding sources have dried up, so I predict a loss for 2010-2011 of  ~$3000. (4) I need a PO account printout from June 1 to date!